Goodworth Clatford Parish Council

The Annual Parish Council meeting to be held on Tuesday 6th May 2025 at 7.00 pm at

The Village Club

A G E N D A

• Representatives from the Village Shop to update the Parish Council on the financial position and to answer any questions. Jacki & Nick

1. Election of Officers (See separate Agenda)
2. Chairmans remarks
3. Apologies for Absence – To approve any apologies received from Councillors.
4. Public Participation – Comments or questions from members of the public

Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda

1. Declaration of Interests - Councillors are reminded of their responsibility to declare any disclosable pecuniary interest which they may have in any item of business on the agenda no later than when that item is reached. (Localism Act 2011)
2. Annual reminder that Cllrs need to confirm update of Pecuniary Interests
3. To approve the Minutes of the Council Meeting held on the 18th March 2025
4. County Councillor Drew report

9. Borough Councillors Flood & Hasselman’s report

10. Clerks report includes update of actions from previous meeting (circulated prior to meeting)

11.1 Planning Applications

• 25/00906/FULLN Rushmoor Cottage (22nd May)

11.2 Report of previous applications

11.3 Planning Infringements

11.4 Neighbourhood plan progress

12 Annual Renewal of Policies, Standing Orders, Financial regulations, Financial Risk Assessment, Annual Meeting dates, Health and safety policy.

13. Finance

13.1 Approval of Statement of accounts 31st March 2025

13.2 Approval of Payments for March & April 2025

13.3 Review of Investments and budget for year ending 24/25

13.4 Approval of end of year accounts and asset register 31st March 24/25

13.5 Approval of reserves (Explanation of accounting statement to BDO)

13.5 Completion of Internal Audit (comments of audit to be noted) Report Clerk including new items for next year

13.6 Review of effectiveness of Internal process review 24/25

13.7 Declaration of conflict of Interest with BDO (External Auditor) & Signing of declarations

13.8 Approval to adopt and sign declaration Section 1 of the Annual Governance Accounting Statement 23/24

13.9 Approval to adopt and sign declaration Section 2 of the AGAR 23/24

13.10 Advertisement of Notice of Public Rights of unaudited accounts dates for advertisement.

13.11 Approval to pay the Village Shop a grant of £5250 from April 25 until March 26 as a monthly S/O

13.12 Review of Insurance Policy to ensure it is fit for purpose

14. Environment

14.1 Footpaths & Highways - reports

14.2 Sheep Wash Cllr Kwiatkowski - report

14.3 The Park – Report by Cllr Walker on behalf of Estate Management Group

14.4 Completion of risk assessment for Estate Management Group & Footpath Maintenance using Parish Council owned equipment and volunteers.

14.5 Playground/Recreation Ground – report on quarter 4 play park inspection & brown bin problem – Cllr Welland

14.6 Allotments –

14.7 Update Flood Action/PPFF

14.8 Completion of bi-monthly H & S inspection reports. /Sheepwash/Allotments/Park/Riverside/ Recreation/Defibrillator1

14.9 Lengthsman scheme – Work update to send to lengthsman

15 Correspondence

16.To discuss Annual Parish meeting Thursday 22nd May at 7pm

17 Date and venue of next Parish Council Meeting is Tuesday 1st July 2025 at 7pm in the Village Club